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SpeedEDocs Export Documentation

Export documentation that used to take hours now takes minutes, and you get paid faster.

SpeedEDocs is a cloud-based shipping documentation portal that makes bulk export paperwork fast, accurate, and easy for coal, iron ore, grain, and other bulk exporters across the globe.

Every day your cargo sits waiting for paperwork is a day your cash is tied up, and your risk increases.

SpeedEDocs is a Software as a Service (SaaS) portal that automates and streamlines export documentation by pulling data directly from the people who already have it: marine surveyors, quality laboratories (superintendents), export terminals, port authorities and vessel agents.

Instead of re keying the same details into multiple templates, SpeedEDocs uses integrated data feeds and validation rules to generate almost all required commercial documents in one place, from Bills of Lading to Shippers’ Declarations

The result is faster document completion, fewer errors, smoother handovers between staff and a much shorter path from loading to payment.


Key Business Benefits of SpeedEDocs

Faster Payment Cycles

SpeedEDocs automates the entire export documentation workflow, integrating direct feeds from surveyors, labs, terminals and agents so key documents, including Bills of Lading and Shippers’ Declarations, are drafted and finalised quickly.

By cutting manual verification and rework, exporters can submit accurate paperwork to customers and banks much sooner, shortening payment clearance times and improving cash flow predictability.

Elimination of costly errors

Manual re entry is where many export documents go wrong.

SpeedEDocs removes this step by relying on integrated, near real time data feeds and predefined validation checks, ensuring documents are consistent and compliant with regulatory and contractual standards before they are issued.

That helps prevent shipment delays, penalties and disputes, and reduces the overhead of chasing and correcting mistakes that put revenue and reputation at risk.

Lower Staffing Requirements

Because SpeedEDocs automates document preparation, validation and printing, organisations can do more with a leaner administrative team.

Staff spend less time filling out forms, chasing emails, and fixing errors, and more time on higher-value work such as customer service, exception handling, and process improvement.

Across multiple shipments and complex chains, this translates into lower labour costs, reduced overtime and a more scalable operation.

End to end automation with CargoMax

SpeedEDocs automates the production of critical documents such as:

• Bills of Lading (Liner specific, Congen, Seaway and Genway)
• Shippers’ Declarations
• Statements of Fact, Moisture and Cargo Loaded
• Cargo Manifests

Through its partnership with CargoMax Draft Survey Software, SpeedEDocs can maintain automated feeds of vessel draft survey results at virtually any port or terminal within its coverage area.

This makes it easier to scale documentation processes as your network grows, without adding manual touchpoints.

Secure, cloud-based control

SpeedEDocs centralises document creation and management in a secure, Microsoft Azure-hosted cloud database, with all client data encrypted and segregated by company.

That means rapid drafting and instant printing of originals, seamless handover between staff working on the same vessel file, and strong assurance that your data remains under your control and protected by one of the largest cloud providers.

Built to fit how you work today

The SpeedEDocs platform can mirror your existing document layouts and workflows, making adoption smoother for operators and counterparties.

It also integrates with other business systems, including accounting and mine management Software, so SpeedEDocs becomes part of your broader export process, not another isolated tool.

SpeedEDocs Functionality

Bills of Lading

SpeedEDocs can create any required Bill of Lading or Seaway/Genway Bill, including liner specific and Congen formats.

All are produced from draft to original with precise text positioning, so you get clean, consistent documents every time.

Export Documents

Any export document, from Shippers’ Declarations and Statements of Fact to Statements of Moisture, Statements of Cargo Loaded and Cargo Manifests, can be created and completed quickly in the same portal.

Shared data feeds and validation checks reduce re-keying and keep all documents aligned.

CargoMax Auto Feed

By partnering with industry-leading CargoMax Draft Survey software, SpeedEDocs can operate in virtually any port or terminal in Australia and the Asia Pacific and maintain automated feeds of vessel draft survey results.

SpeedEDocs scales with your operations, wherever you do business.
For More Information on CargoMax

Security

All client data is encrypted and stored in company-specific, segregated databases hosted on Microsoft Azure.

Data ownership remains with the company generating the data, while Azure’s infrastructure provides robust, enterprise grade security and availability.
Lets Talk about SpeedEDocs

SpeedEDocs FAQ

Frequently Asked Questions

Word and Excel can produce documents, but they cannot guarantee a clean, consistent dataset across surveyors, labs, terminals, and agents.


SpeedEDocs pulls information directly from those sources, applies checks, and generates every export document from the same validated data, cutting errors, rework and disputes.

 

 

Yes. SpeedEDocs is designed to mirror existing layouts and required formats, including liner-specific and Congen Bills of Lading, as well as standard trade documents.


Banks and counterparties receive documents that look and read as expected, only generated faster and with fewer errors.

 

 

 

Implementation is typically phased. You can start with one trade flow or site, connect the core data feeds (surveyors, labs, terminals, agents), and begin generating documents in the portal while existing processes run in parallel.​


Once users are comfortable and templates are aligned, you can roll out to additional ports, terminals or commodities.

 

 

 

 

SpeedEDocs supports liner-specific, Congen, Seaway, and Genway Bills of Lading, as well as a wide range of export documents, including Shippers’ Declarations, Statements of Fact, and Cargo Manifests.

Templates can be configured to match your existing formats, so you meet each counterparty’s requirements without reinventing your process every time.

Because SpeedEDocs centralises data in a secure Azure-hosted database, updates made at the source are propagated to all relevant documents.


This reduces the risk of “orphaned” corrections and makes it easier to keep all versions aligned when changes occur late in the process.​

 

 

All data in SpeedEDocs is encrypted and stored in company-specific, segregated databases hosted on Microsoft Azure.

You retain ownership of your data while Azure provides robust, enterprise-grade security and resilience.

Yes. SpeedEDocs is designed to integrate with other business Software, including accounting and mine management systems, and to operate with your existing operational tools.


It becomes the specialised layer for export documentation, sitting over the top of the systems that already generate the underlying data.